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The Lake Braddock Athletic Booster Club By-Laws

As of January 30, 2017

ARTICLE I NAME

The name of this organization is the Lake Braddock Athletic Booster Club, Incorporated.

ARTICLE II GOVERNING DOCUMENTS

The governing documents of the organization in order of priority include (a) the articles of incorporation, (b) the bylaws of such organization and (c) any resolutions, standing rules, or other policies adopted by the organization. 

ARTICLE III PURPOSES

Section 1: The Purposes of the club are to:

  1. To foster the highest standards of citizenship in the community by encouraging the growth and development of all athletic activities at Lake Braddock Secondary School;
  2. To promote, assist and support the athletic programs at Lake Braddock Secondary with financial assistance, manpower and consultative advice to improve the athletic activities of the school;
  3. To stimulate and guide community interest in, and support of, the school and its programmed athletic activities;
  4. To provide additional funds needed to operate the athletic program at Lake Braddock above and beyond the stipend received from Fairfax County Public Schools;
  5. To improve the overall quality of the athletic program;
  6. To promote school spirit and sportsmanship throughout the Lake Braddock community; and
  7. To generally strive to insure that every student-athlete and spectator has a positive experience.

Section 2: The club is organized exclusively for the educational purposes under Section 501(c)(3) of the Internal Revenue Code.

ARTICLE IV BASIC POLICIES

SECTION 1: The organization shall be noncommercial, nonsectarian, and nonpartisan.

Section 2: The organization or members in their official capacities shall not engage in activities unrelated to promoting the purposes of the club.

Section 3: The club shall not participate in any political campaign on behalf of, or in opposition to, any candidate for public office; devote more than insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.

Section 4: No part of the net earnings of the club shall inure the benefit of, or be distributable to its members, officers, or other private persons, except that the club shall be authorized and empowered to pay reasonable compensation for services rendered and empowered to make payments and distributions in furtherance of the purpose set for in the Articles of Incorporation and in Article III hereof.

ARTICLE V MEMBERSHIP AND DUES

Section 1: All persons having an interest in Lake Braddock Secondary School athletic programs are eligible for general membership in the club at any time through the payment of yearly dues concurrent with the school year.

Each membership shall be extended in the name of an individual person, or in the name of a family unit.

Section 2: Membership shall be made available without regard to race, color, gender, creed, or national origin.

Section 3: Each membership in good standing shall be entitled to one vote in any meeting of the General Membership.

Section 4: The Board of Directors may devise categories of General Membership. These categories do not affect voting rights.

Section 5: The annual dues of the Club shall be established yearly by the Board of Directors.

ARTICLE VI BOARD OF DIRECTORS

Section 1: The affairs of the club shall be managed by a Board of Directors who shall be elected annually at an annual membership meeting of the club. Their term shall commence on July 1 following the annual meeting and terminate on June 30th of the next succeeding year. Only club members in good standing shall be eligible to serve on the board. The club shall elect directors by majority vote of the members in good standing of the club present and voting at the annual meeting.

Section 2: The Board of Directors shall consist of a minimum of 7 and a maximum of 13 members in good standing to include four officers (president, vice president, secretary, and treasurer) and directors to serve in areas designated by the Board. The DSA shall be a non-voting member of the Board.

Section 3: The duties of the Board of Directors shall be:

  1. To transact all club business;
  2. To monitor the activities any committees;
  3. To approve a yearly budget;
  4. To approve specific fund requests;
  5. To prepare an annual report of the club affairs;
  6. To provide for an annual audit of the club’s financial position;
  7. To fill vacancies on the board which occur between annual meetings;
  8. To publicize the activities of the club in various ways.

Section 4: Each director on the Board is expected to attend Board meetings and support the club throughout the year.

Section 5: The members of the Board shall not be held personally liable for the obligations of the corporation, and shall not be liable in damages to the corporation for injury which may result from the fulfillment of the directors’ duties when they perform the duties of their position in good faith and with that degree of diligence, care and skill which ordinarily prudent persons would exercise under similar circumstances.

Section 6: In case a vacancy occurs for any office or director, that position shall be filled for the unexpired term by a person elected by the majority of the Board, with prior notice of such election having been given.

ARTICLE VII DUTIES OF THE OFFICERS

Section 1: The President shall:

  1. Act as Chief Executive of the organization;
  2. Preside at all meetings of the club;
  3. Perform such other duties as may be prescribed by these bylaws or assigned by the club;
  4. Be a member ex officio of all committees;
  5. Coordinate the work of the officers and committees of the club in order that the purpose of the club may be promoted;
  6. Represent the club at meetings of other groups or individuals or appoint another board member to act in this capacity;
  7. Approve sponsorships; and,
  8. Appoint ad hoc committees.

Section 2: The Vice-President shall:

  1. Assist with the duties of the president as mutually agreed upon and approved by the Board;
  2. Perform the duties of the president in the absence or inability of that officer to perform;
  3. Develop with DSA the yearly Calendar of Events and coordinate such calendar with the board and various committees; and,
  4. Perform other duties as assigned.

Section 3: The Secretary shall:

  1. Record and maintain the minutes and record of all meetings of the club;
  2. Maintain a current copy of the bylaws;
  3. Maintain a current copy of the membership list;
  4. Prepare and sign correspondence as designated by the President and maintain a complete file of all correspondence; and,
  5. Perform other duties as assigned.

Section 4: The Treasurer shall:

  1. Collect and have custody of all the funds of the club;
  2. Keep a full and accurate account of receipts and expenditures;
  3. Make disbursements as authorized by the president or board in accordance with the budget adopted by the club;
  4. Present a financial statement at every meeting of the club and at other times when requested by the Board;
  5. Have the accounts examined annually by a professional auditor OR auditing committee of not fewer than three members; who satisfy that the treasurer’s annual report is correct;
  6. Prepare or oversee the preparation of such financial reports as required by law;
  7. Perform other duties as assigned.

ARTICLE VIII DUTIES OF THE DIRECTORS

The elected directors shall serve “at large” and perform duties as assigned by the board.

ARTICLE IX EXECUTIVE COMMITTEE

Section 1: The executive committee shall consist of the elected officers of the club and one additional director appointed by the president to serve on an annual basis.

Section 2: The duties of the executive committee shall be:

  1. To transact emergency business in the intervals between board meetings;
  2. To approve necessary expenditures of budgeted items when they exceed the budgeted amount and a full board meeting is impracticable;
  3. To carry out the duties referred to it by the Board;
  4. To prepare and present an annual budget to the Board in May of each year.

Section 3: A majority vote of all members of the executive committee shall be required in order to approve any action of this committee.

ARTICLE X MEETINGS

Section 1: Regular meetings of the Board of Directors shall be held during the school year, at least monthly, the time to be fixed by the Board. A majority of the Board of Directors shall constitute a quorum. Special meetings of the Board of Directors may be called by the president or by a majority of the members of the Board, five days notice being given.

Section 2: Except as otherwise provided in these bylaws, the meetings of the general membership and the Board of Directors shall be conducted in accordance with Roberts Rules of Order (as revised).

Section 3: Any question as to the proper interpretation of any of the provisions of these bylaws shall be determined by the Board of Directors.

ARTICLE XI FISCAL YEAR
The fiscal year of the club shall begin on July 1 and end on June 30.

ARTICLE XI AMENDMENTS

Section 1: These by-laws may be amended at any meeting of the Board by a two- thirds majority vote of the members present and voting. Notice should be at least 30 days prior to the meeting at which the revision or the amendments are to be voted upon.

Section 2: The bylaws of this corporation shall be reviewed every three years by an Ad-Hoc Committee.

Section 3: The committee shall consist of at a minimum three Board Members one of which being the President.